In a letter dated May 6th, 2011, The Office of Court Administration notified its courts that it was finally ready to accept the new monthly reports. OCA will start accepting their new monthly reports on Thursday, May 12th, 2011.
As a recap, OCA adopted new rules for reporting that were to take affect September 1, 2010. Unfortunately they were not completely ready to accept those new reports.
HCSS has had the new reporting requirements in place since September of last year, so the submission of your new reports should go smoothly. Remember that unless OCA grants a waiver for good cause, the clerk must submit the reports by electronic means —by entering or uploading the data directly into the Court Activity Reporting and Directory System. Since they haven’t been accepting reports since September of last year, each court will have to submit their reports for the past 9 months. OCA also requires each report be submitted in order, starting with September 2010.
OCA has made several changes to dispositions and sentencing information and IADT accurately tracks the status of all of the cases and their Active or Inactive status as required. There were also changes to offense classifications that added several new categories. Those categories have been in IADT since September so if you haven’t already made those changes to your offense codes, you will need to adjust those categories in order to get a correct OCA report. While making these changes is necessary, we’ve made the process very quick and simple.
When you’re working on your reports, make sure that you have the latest update installed on your system. If you have any questions on how those requirements are handled in IADT, please call our tech support line at 1-800-422-1982. You can also find some help in our new online help system HERE.