Affordable Care Act

HCSS has passed the testing and is now certified by the IRS for our customers to electronically file Affordable Care Act information through our programs.

Attention HCSS Accounting Customers:

On June 25, 2015, in a 6-3 vote, the United States Supreme Court ruled in favor of the Affordable Care Act. The HCSS development staff will now start the development of all required procedures and reporting, and the implementation of our new Affordable Care Act Interface into our Payroll System. Since the first of the year the staff of HCSS has been working closely with the IRS to insure that we develop this interface properly. Now that the US Supreme Court has ruled in favor of the Affordable Care Act, and following the instructions we received from the IRS, the following development and implementation path will be followed:

(1) We are to wait for the associated publication to be completed and published by the IRS. This publication will define all that we need to do within our software to be in complete compliance. At this time, the IRS is anticipating that the official version of the publication will take place during the month of July.

(2) As the development process progresses, we will keep our accounting users informed as to the current status of the project. During this period of time, we will be gradually phasing in the new logic into our software.

(3) Our strategy is to have the interface totally completed in time for our annual user’s conference, which will be held in Kerrville, Texas, the week before Thanksgiving. At that time we will have an in depth workshop on the Affordable Care Act, with great emphasis on its use within our software. At this point, all of our accounting customers will be ready for the first round of Affordable Care Act reporting, which will take place in January of 2016.

At this time, we anticipate no difficulties or problems with this project, and believe that the first workable version of the new interface will be in place by the end of September.

I am aware that the Texas Association of Counties has created their own ACA interface, which they are making available to all Texas counties. However, since not all of our customers use TAC to provide their health insurance, and since the interface we are developing will take care of all ACA requirements, we will not be developing an interface linking our payroll system to the interface they have developed. In addition, all of the associated data that TAC has requested from counties wanting to use their interface, is not required with our interface, since that data already exists within our payroll system database.

Your patience and cooperation, as we work our way through this project, will be greatly appreciated.

Jim Stateczny